Proctor system is to help the students at individual level, a separate cell has been developed to monitor the progress of students on all aspects, especially academics, and to assist them in the right path if they need it, on a one-on-one approach, under the supervision of the principal.
I. Details of mentoring system:
- A group of around twenty students will be allotted to a proctor, who will be the proctor /mentor/guide/ for that group of students till they complete the course.
- A Proctor booklet with details like parents/guardian’s name, addresses, contact numbers and academic details, academic scores will be maintained.
- Psychological counselors are available (at BGS GIMS) to all the students if required, to address any grievances related to academics, career plans and cope with issues which may impede their progress in the above areas.
- All student mentors encourage the students participation (apart from curricular guidance) in co-curricular, extra-curricular and other profession activities, which will motivate them stimulate their growth into well rounded young professionals.
- Regular orientation programmes and Parent meetings are conducted bringing parents into the monitoring / mentoring system as key stake-holders.
- Follow up sessions with the parents/faculty/counselors and mentors are regularly arranged with the students related to their performance and attendance for improvisation.
- Frequency of meeting will be conducted: once in a semester with parents and thrice in a semester with students.
II. Description of mentoring system:
| Sl. No. | Type of mentoring system | Functions |
| 1 | Professional guidance | Encourage students to discuss their ideas on paper presentations.Stimulate students’ thinking towards innovation in projects Support their learning through attending technical workshops.Persuade them to upgrade their domain knowledge.Motivate them to expand their domain knowledge base through participating in competitive activities like Corporate quizzes |
| 2 | Academic guidance | Share information of academic planners, academic schedules and e-learning resources.Focus on academically weak students, by providing them with additional study materials, model questions along with solutions and special make-up classes through digital mode like Edmodo.Identify students with less attendance and ensure that they improve their attendance by getting counseled in the presence of mentor and HOD. |
| 3 | Career advancement | Encourage students to do certification courses in order to build on their qualifications related to their career.Provide Career Guidance and other Training apart from arranging campus recruitment drives by the Training & Placement Cell (HRD). |
| 4 | Laboratory specific | Counsel irregular students to laboratory classes to attend regularly and complete backlog experiments during specified extra hours. |
| 5 | All – round development | Encourage and support students towards all round development through participation in literary, cultural and sports activities which helps to develop leadership qualities, decision making abilities, team spirit, socio-psychological awareness, and shapes the student into an intellectually integrated person. |
| 6 | Personal development | Empower and enable inner adjustments by individual students to counter and cope with physical, emotional, mental, social and environmental challenges through student-counselor interaction/ through meditation workshops/ through other specialized workshops / activities. |
| 7 | Parents Teacher Meeting (PTM) | At each of these meetings, the teacher provided the parents with a report card and discussed the child’s academic progress. The program also resulted in improvements in student attitudes, behavior, and teachers’ pedagogical practices. The intervention encouraged parents to spend more time assisting their children and monitoring their work. |
| 8 | Safety & Security | During mentors and mentees meeting, mentors bring the awareness among the students related to safety and security like Anti Sexual Harassment cellAnti Ragging Committee Student Grievance Redressal Committee.Internal Complaint Committee. Explain UGC and AICTE norms, all the Students must know the details with regarding to the above committees. |
III. Efficacy of mentoring/counseling system:
The mentoring/counseling system developed by the college has proved to be effective as defined by different parameters:
- Student’s Attendance:enhanced / improving
- The involvement of students in the academics, co-curricular and extra-curricular: is improving
- Individual student’s talents/skills are identified and nurtured.
- Proctors grading will be made at the end of each semester based on General discipline, Academic performance, Communication skills, General grooming, Behavior in hostel, Response to co- curricular activity, Response to extra- curricular activity, Community responsibility, Punctuality in class, Attitude towards institution, Attitude towards faculty and Attitude towards other students.
IV. Outcomes
- Progress in mentees academic performance.
- Improvement in mentees behavior and personality.
- Enhancement in mentees confidence level.
- Improvement of attendance status in irregular students.
- Advancement in sports and extra-curricular activities.
- Parents are kept Informed about their ward.
- Mentees are made Socially responsible.
V. Strategies
- Develop and Reward excellent learning skills through induction, training and counseling.
- Orientation to all mentors by a professional psychologist.
- Orientation to mentees and parents.
- Availability of psychologist in proctor cell during working days.
- Identifying rural mentees and help them to build self-confidence..
- To Provide information brochure of proctor system to the mentees and parents.
| Sl No | Name of the Committee Members | Profession | Contact No | E-mail ID | Designation |
| 01 | Dr. Gangadhar T G | Coordinator | 9535550222 | gangadhartg@sjbit.edu.in | Assistant Professor-Mech |
| 02 | Mrs. Prakruthi M K | Member | 9980200818 | prakruthimk@sjbit.edu.in | Assistant Professor-CSE |
| 03 | Dr. Komala M | Member | 9980518989 | mkomala@sjbit.edu.in | Associate Professor-ECE |
| 04 | Mrs Laxmi M | Member | 9741821880 | laxmim@ sjbit.edu.in | Assistant Professor-MBA |
| 05 | Dr. Girija V | Member | 9591623009 | girijav@sjbit.edu.in | Assistant Professor-Mech |
| 06 | Mr. Ranjith J | Member | 9986474878 | ranjithj@sjbit.edu.in | Assistant Professor-ISE |
| 07 | Ms. Spandana B | Member | 9743827701 | spandanab@sjbit.edu.in | Assistant Professor-CIV |
| 08 | Mrs. Rekha P S | Member | 9845051051 | psrekha@sjbit.edu.in | Assistant Professor-EEE |
| 09 | Mrs. Pushpa S | Member | 9620463804 | pushpas@sjbit.edu.in | Assistant Professor-BS |