Proctor (Student Support Systems)

Proctor system is to help the students at individual level, a separate cell has been developed to monitor the progress of students on all aspects, especially academics, and to assist them in the right path if they need it, on a one-on-one approach, under the supervision of the principal. 

I. Details of mentoring system:

  • A group of around twenty students will be allotted to a proctor, who will be the proctor /mentor/guide/ for that group of students till they complete the course.
  • A Proctor booklet with details like parents/guardian’s name, addresses, contact numbers and academic details, academic scores will be maintained.
  • Psychological counselors are available (at BGS GIMS) to all the students if required, to address any grievances related to academics, career plans and cope with issues which may impede their progress in the above areas.
  • All student mentors encourage the student’s participation (apart from curricular guidance) in co-curricular, extra-curricular and other professional activities, which will motivate them stimulate their growth into well rounded young professionals.
  • Regular orientation programmes and Parent meetings are conducted bringing parents into the monitoring / mentoring system as key stake-holders.
  • Follow up sessions with the parents/faculty/counselors and mentors are regularly arranged with the students related to their performance and attendance for improvisation.
  • Frequency of meeting will be conducted: once in a semester with parents and thrice in a semester with students.

II. Role & Responsibilities of Mentoring System 

  • Encourages Career Development.
  • Acts as a Trusted Advisor to the Mentee.
  • Supports them in Developing New Skills.
  • Provides Wisdom, Advice, Counseling in Academics and Non-academic Issues.
  • Provides Protection and Caring.

III. Objectives:

  • To Motivate Mentees who are Academically Weak.
  • To Bring Confidence in Mentees who are not good at communication skills.
  • Socialize the mentees for professional learning environment.
  • To provide a Homely Atmosphere for mentees from rural backgrounds and other states.
  • To Develop a strong healthy relationship among mentor, mentee and parents.
  • To Handle issues and challenges of young immature minds in their critical age of transition.

IV. Description of mentoring system:

#Type of mentoring system Functions
Professional guidance  Encourage students to discuss their ideas on paper presentations. 
Stimulate students’ thinking towards innovation in projects.
Support their learning through attending technical workshops. 
Persuade them to upgrade their domain knowledge. 
Motivate them to expand their domain knowledge base through participating in competitive activities like corporate quizzes    
Academic guidance Share information about academic planners, academic schedules and e-learning resources. 
Focus on academically weak students, by providing them with additional study materials, model questions along with solutions and special make-up classes through digital mode like Edmodo. 
Identify students with less attendance and ensure that they improve their attendance by getting counseled in the presence of mentor and HOD. 
Career advancement Encourage students to do certification courses in order to build on their qualifications related to their career. 
Provide Career Guidance and other Training apart from arranging campus recruitment drives by the Training & Placement Cell (HRD). 
Laboratory specific Counsel irregular students to laboratory classes to attend regularly and complete backlog experiments during specified extra hours. 
All – round development Encourage and support students towards all round development through participation in literary, cultural and sports activities which helps to develop leadership qualities, decision making abilities, team spirit, socio-psychological awareness, and shapes the student into an intellectually integrated person. 
Personal development  Empower and enable inner adjustments by individual students   to counter and cope with physical, emotional, mental, social and environmental challenges through student-counselor interaction/ through meditation workshops/ through other specialized workshops / activities. 
Parents Teacher Meeting (PTM) At each of these meetings, the teacher provided the parents with a report card and discussed the child’s academic progress. The program also resulted in improvements in student attitudes, behavior, and teachers’ pedagogical practices. The intervention encouraged parents to spend more time assisting their children and monitoring their work.  
Safety & Security During mentors and mentees meeting, mentors bring the awareness among the students related to safety and security like 

Anti Sexual Harassment Cell 
Anti Ragging Committee   
Student Grievance Redressal Committee 
Internal Complaint Committee. 

Explain UGC and AICTE norms, all the students must know the details regarding the above committees. 

Structure of the Committee: 

2ConvenerSenior Faculty of Associate Professor level or above 
3MembersFaculty from Various Departments 
Frequency of the meetingOnce in a year & whenever required 
Entrepreneurship Development (ED) Cell Committee Unit for the Academic Year 2022-23
RoleName & DesignationPhone Number
Chairman Dr. K. V. Mahendra Prashanth, Principal 9008719999 
Convener Dr. Gangadhar T G  9535550222 
Member Mrs. Prakruthi M K    9980200818 
Member Dr. Girija V         9591623009 
Member Mr. Ranjith J  9986474878 
Member Dr. Komala M     9980518989 
Member Mrs. Rekha P S   9845051051 
Member Ms. Spandana B  9743827701 
Member Mrs. Laxmi M     9741821880 
Member Mrs. Pushpa S 9620463804